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How to Set Up a Professional Free Business Email Address

How to Set Up a Professional Free Business Email Address 

Written By: author image Stacey Corrin
author image Stacey Corrin
Stacey has been writing about WordPress and digital marketing for over 10 years and on other topics for much longer. Alongside this, she's fascinated with web design, user experience, and SEO.
     Reviewed By: John Turner
reviewer image John Turner
John Turner is the co-founder of SeedProd. He has over 20+ years of business and development experience and his plugins have been downloaded over 25 million times.

Want a free professional business email address to boost your credibility and reach more customers? You’re in the right place!

This guide explains the easiest ways to get a free business email, whether you’re a small business just starting out or looking for a more polished address.

A professional email address does more than just look good:

  • Builds trust: Shows you’re serious about your business.
  • Improves deliverability: Ensures your emails land in inboxes, not spam folders.
  • Strengthens branding: Creates a cohesive image with your website and other materials.

With this in mind, we’ve written this step-by-step guide to help you create a professional email address for free.

In This Guide:

Methods for Getting a Free Business Email

1. Use Free Email Providers (e.g., Gmail, Outlook, Yahoo Mail):

  • Pros: Quick and easy setup, no need to purchase a website or domain name.
  • Cons: Email address may not look professional, limited features compared to paid options.
  • Best for: Small businesses with basic needs and minimal emailing.

2. Free Email Included With Website Hosting:

  • Pros: More professional look with your own domain name, email branding matches your website.
  • Cons: Requires purchasing a domain name and website hosting plan.
  • Best for: Businesses that want a professional email address and plan to have a website.

3. Use Gmail with Your Own Domain (Hybrid Approach):

  • Pros: Professional email address with your domain, full access to Gmail’s features.
  • Cons: Requires some technical setup (adjusting MX records), still need to purchase a domain name.
  • Best for: Gmail users who want a custom domain and all the familiar Gmail features.

How to Choose the Best Free Email for Your Business

The “best” free email option depends entirely on your business’s needs and how professional you need your email address to look. Here’s how to decide:

  • Small business with basic needs: If you just need a couple of email addresses and don’t do heavy emailing, a free provider like Gmail or Outlook could be perfectly fine.
  • Want a professional domain (but are on a budget): Look for promotions from web hosting companies. They often bundle free email in with their hosting plans, giving you that polished email address.
  • Love Gmail and want a custom address: Are you already a devoted Gmail user? The hybrid approach (using Gmail with your domain) might be right for you. It takes a tiny bit more setup but is worth it if you love Gmail’s features.

Extra factors to consider:

  • Storage Space: Free email providers offer limited storage. If you deal with large attachments or plan to keep tons of emails, this could be an issue.
  • Features: Do you need a calendar, contacts list, and cloud storage seamlessly integrated with your email? Think carefully about the tools included with each provider.
  • Security: Prioritize providers with a reputation for protecting user data.
  • Customer Support: Free email options often have minimal or no direct support. If you’re not tech-savvy, this could be a problem if you run into issues.

How to Create a Free Business Email Address with Web Hosting

Before you can get free email accounts for your business, you’ll need to register a domain (such as and find a web hosting service. This allows you to set up a business email with a professional appearance.

You’ll then need an email hosting provider or email manager to handle your emails. If you already have a custom domain and business website, you may be able to set up a business email with your current web hosting provider.

However, many web hosting providers charge extra to set up an email address with your company name and send emails. These extra costs can add up quickly!

That’s why we recommend going with Bluehost, which offers some of the best email hosting for free, making it one of the best free business email address providers.

Bluehost best WordPress hosting provider

They include a free domain name and a free professional email address with their WordPress website hosting packages, saving you a ton of money.

Step 1: Create a Company Email Domain

The first thing you need to do is go to the Bluehost website and click on the Get Started button.

Use Bluehost to create a free business email address for your small business

You’ll now go to another window where you can choose a hosting plan.

Bluehost Pricing options

The basic plan lets you create 1 domain name and 5 mail accounts for free. On the other hand, you can make unlimited email addresses if you opt for the other plans with the free email service.

So check out all the plans and select the one that best meets your requirements. Once done, click on the Select button under your preferred plan.

Clicking the button takes you to the next page, where you can set up the domain.

Enter the domain for your free business email address

Here you’ll have two options. You can either create a new domain name or use your own if you already have one.

Once you enter your domain, Bluehost will check and confirm if your domain is available. If it’s available, you can proceed and make your payment.

But before that, you need to add your account information.

Create your bluehost account to access your free business email address

Under the payment option, you’ll see the option to pay via your credit or debit card.

If you want to make your payment via PayPal, click on the More Payment options link. Complete your payment by clicking on the checkbox to accept the terms and conditions, followed by the Submit button.

enter your payment information for your professional business mail address

After making your payment, Bluehost sends you the hosting account login details and your email control panel (cPanel) login credentials.

Step 2: Create Your Free Email Address for Business

Now that your domain name is registered, it’s time to create your business email address. So log into your Bluehost account with the credentials that you just received in your inbox.

Once you’ve logged into your account dashboard, click the cPanel Email menu on the left-hand column. Then click the Email Accounts option in the popup window and click Continue.

Bluehost cPanel Email Accounts

You’ll go to the email account page to create a custom email address and manage your email addresses. Here you’ll have an email address created for you by default.

To create a new one, click on the Create button.

Create your professional free business email address

You can then enter your username and password to create your email address.

enter your login credentials to create a free professional business mail address

You can also select your storage space here. After adding your information, click on the Create button to complete the process.

And that’s it. Your business email account is now live, and it will appear on the Email Accounts page.

professional business mail address

Depending on your hosting plan, you can set up business email addresses for your employees by using the same process. If you have opted for the basic plan, you can create up to 5 email addresses, and for the plus and the choice plus plans, you can create an unlimited number of emails.

Step 3: Access Your Business Email Account

Now that you’ve created your free email account, your business email address is ready to be used.

But first, you have to connect your email address to a webmail application like Gmail or Yahoo Mail or a desktop email client such as Microsoft Outlook.

You’ll need to start by logging in to your Bluehost dashboard just like you did in the previous step. Now click on cPanel Email » Email Accounts.

You’ll now see the email address that you just created. Now click on the Check Email link just next to your email address.

Check your email

As a result, you’ll see a new window to see the default webmail app options. You can choose one from the given options.

Bluehost webmail set up

Let’s select roundcube for now. You don’t need to make any other changes here. Your email account interface will now look something like this:

professional business mail address using roundcube webmail in Bluehost

This webmail application generally needs no separate setup. But the only problem is you’ll have to log in to your Bluehost account every time you want to access it.

But don’t worry. You can use a desktop email application as an alternative. By doing that, you can access your email account directly without logging in to your Bluehost account.

Besides, you don’t have to do anything extra. Bluehost will auto-detect your application and offer you the necessary settings. You’ll find these options right below your webmail applications, including MX records, IMAP, and POP3 authentication settings.

Automatic configuration scripts for your business email address

If you want to use Mail for Windows 10, you’ll first have to set up a new email account in Windows 10 using the email address you just created. After that, you can start using your account like any other email account without logging in to your Bluehost account.

If you use Gmail, you can also set up email forwarding to your Gmail account to manage your personal and professional emails in the same place.

Step 4: Manage Your Free Email Address for Business

Bluehost’s business email service makes it easy to manage your email addresses. You can do that by clicking on the Advanced » Email Accounts link in your Bluehost account. That opens the following window on your screen, so click on the Manage link as shown in the screenshot.

Manage your professional business email address

That will display all the options that you can use to manage your company email account. For example, you can use it to manage email filters, send automated responses, change your password, and update your account.

You can also free up your email storage and allocate storage space to your email account under this option.

professional business mail address account management

If you want to delete the email account, you’ll find the delete option at the bottom of this page.

So that’s it! Your free professional business email address is set to send messages to your customers and clients.

If you want more advanced features, you can use G Suite – the premium email service of Google.

The pricing plans for G Suite start from $2.92 per user per month. You can start with its 14-day free trial before opting for the premium plan. If you’re satisfied with its features, you can upgrade your plan at any time.

Bluehost vs Other Free Email Options

FeatureBluehostGoogle WorkspaceZoho Mail (Free)
PriceStarts at $2.95/monthFreeFree
Storage1GB15GB5GB per user
Number of Email AddressesUp to 51Up to 5 users
Email ClientWebmail, POP3, IMAPWebmail, Gmail app, POP3, IMAPWebmail, POP3, IMAP
FeaturesBasic spam protectionRobust spam filtering, Google apps integrationCalendar, Contacts, Tasks integration
Additional BenefitsDomain name included, website hostingNoneMobile apps
LimitationsLimited storage, no additional featuresLimited storage, ads in webmailLimited storage, limited users

When to Upgrade to a Paid Email Solution

While free business email options are a great starting point, there are situations where upgrading to a paid professional email solution might be a better fit.

Here are some signs it might be time to consider an upgrade:

  • Need More Storage: If you consistently run out of storage space or deal with large attachments, a paid plan with more storage can be a lifesaver.
  • Enhanced Security: Paid solutions often offer advanced security features like better spam filtering, data encryption, and two-factor authentication, which are crucial for protecting your business communications.
  • More Professional Features: Paid plans might include features like shared calendars, video conferencing, cloud storage integration, and professional email signatures, enhancing your productivity and collaboration.
  • Dedicated Customer Support: If you need reliable and responsive customer support, a paid plan can provide peace of mind with faster response times and dedicated support channels.
  • Growing Business: As your business expands and your email needs increase, a paid plan can offer scalability and additional features tailored for larger teams or organizations.

Free Business Email Address FAQs

Many of our readers ask some frequently asked questions about business email addresses and how to use them.

How much is a Google business email?
Google Workspace (formerly G Suite) starts at $6/month per user. It includes advanced features beyond free Gmail.
Can you convert a personal Gmail to a business?
You cannot directly convert, but you can set up forwarding and use the hybrid approach to use the personal account with your custom domain.
Is there a free email server?
Yes, there are open-source email server solutions, but they require significant technical expertise to set up and maintain.
Can I create more custom email addresses for my business for free?
If you are using Bluehost to create your email address, you can make up to 5 email addresses for free with its basic account and unlimited addresses with advanced plans.
Can I create a free business email address without a domain?
You cannot create a free company email address without an email domain. You can create a free email account with services like Gmail or Hotmail, but it will not use your business name. As a result, customers and other businesses won’t consider it a professional email address.
Can I create a free business email address without making a website?
Yes, you can. You will still need to pay for website hosting because you’ll get the email service and domain name for free with your hosting package.
What is the best free email for business?
The best free email provider for businesses is Bluehost. With its basic hosting plan, you can set up a free custom domain name and up to 5 free business email addresses.

Create Your Free Business Email

We hope this article helped you learn how to get a business email for free. Since you’re setting up an email account for your business, you might also find the following guides helpful:

Thanks for reading! We’d love to hear your thoughts, so please feel free to leave a comment with any questions and feedback.

You can also follow us on YouTubeX (formerly Twitter), and Facebook for more helpful content to grow your business.

Thanks for reading! We’d love to hear your thoughts, so please feel free to leave a comment with any questions and feedback.

You can also follow us on YouTubeX (formerly Twitter), and Facebook for more helpful content to grow your business.

author avatar
Stacey Corrin Writer
Stacey has been writing about WordPress and digital marketing for over 10 years and on other topics for much longer. Alongside this, she's fascinated with web design, user experience, and SEO.

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